Please use this form to request the Leather Quilt for display at your event. This form is just a request - a formal contract with details will be sent to you upon acceptance.
Reservations The Leather Quilt is reserved on a first-come, first-served basis. You may reserve The Quilt up to one year in advance, but no more. Events that historically host the Quilt are granted a three week buffer period so no event can change a date to supersede reservation precedent.
Shipping & Return You are responsible for shipping fees to and from your event. We ship The Quilt to your event approximately two weeks prior, addressed to the event producer or a recognized onsite caretaker. The Quilt must be shipped back within 3 business days of the conclusion of your event.
Responsible Parties There must be a designated legally responsible party (usually the event producer) and an approved onsite caretaker for The Quilt. The onsite caretaker must be trained/approved by the Curator and coordinates setup, take-down, repackaging, and onsite safety; and management of all volunteers to set up the quilt. This is roughly 8 hours of volunteer time, please consider compensating the onsite coordinator.
Display & Frame Requirements The event is responsible for providing a frame that displays The Quilt safely. As The Quilt has grown, we've encountered accessibility and safety concerns, so at minimum:
Heavy-duty pipe and drape frames with 2" uprights, 1.5" crossbars, and 18"x18" bases weighing approximately 35–60 lbs
Crossbars extended no more than 8 feet (at 10 feet, even the best crossbar will sag under the weight)
Folding tripod bases are not acceptable
Displays no taller than 9 feet, due to tipping risk
Common configurations are 32x9ft, 36x8ft, and 42x7ft; displaying each half separately also works well. Contact us for current Quilt dimensions — we're happy to help you plan. Pipe and drape frames can generally be obtained from host hotels or event vendors.
Handling & Care This is a historic piece and many patches are irreplaceable — please handle it with care. The Quilt must be accessible to attendees, who should be able to take photos of and with it if they choose. Please plan your display area accordingly.
You are permitted to arrange the columns to suit your event, but PLEASE keep square rearranging to a minimum; if it is absolutely necessary to move a square you are expected to put the Quilt back in the order it was shipped to you.
The Quilt must never be displayed outside.
Adding Squares Many attendees wish to add a new square at an event where The Quilt is displayed. All additions must be pre-approved by the Curator. Allowing approved additions at the event is at the sole discretion of the event producer. If allowed, additions must be supervised by the onsite caretaker so no damage occurs, and complete documentation must be on file before a square is added.
Display Options Due to its size, events may request The Quilt in full or in half. On rare occasions, and depending on the travel schedule, we may accommodate requests for smaller vignettes to fit your space and budget.
Questions If you have questions about shipping costs or providing an adequate frame, please contact us before reserving The Quilt for your event — we're here to help and want to work with you wherever possible.
